Before submitting your request, please take a moment to review the information below. It will help set expectations around timelines and fees to ensure your request is processed smoothly. If you have any questions, feel free to reach out to us before submitting your request. We’re happy to help. scpayments@melbournepm.ca Please complete the form below to request a Status Certificate
We offer two service levels:
Delivery within 10 days
Fee: $100.00
Delivery within 3 to 5 business days
Fee: $325.00
Please note that requests commence once payment is processed.
Payment must be received before work begins on producing the Status Certificate. Accepted payment methods:
For the sale of a unit, it is the seller’s responsibility to notify Melbourne Property Management in advance if the closing date changes.
Please email: closings@melbournepm.ca for all unit sales and closing date changes. This notification is required to:
If you are requesting a Status Certificate for a newly registered condominium and this request is for the final closing, please note:
If you are unsure whether this applies to your request, we recommend confirming with the Agreement of Purchase and Sale or your solicitor before submitting the form.
Not sure if Melbourne Property Management manages your community?
You can easily confirm this by visiting the CAO (Condominium Authority of Ontario) website
https://www.condoauthorityontario.ca/condo-registry-search/
This quick check helps avoid unnecessary orders and delays. If a request is submitted for a community we do not manage and payment has already been made, a reimbursement will be initiated. Please note that reimbursements take a minimum of five (5) business days to process.
A Status Certificate is a document prepared by your condominium corporation that summarizes the unit’s financial standing and provides important information about the corporation. It’s most often used when a unit is being sold or refinanced.
You may need a Status Certificate if you are selling your unit, refinancing or applying for a mortgage, or requesting one for your own records. Purchasers and lenders use the Status Certificate to understand the condominium’s financial health before completing a transaction.
A Status Certificate includes key financial and legal information about the condominium corporation, such as the current budget, financial statements, reserve fund details, insurance summary, outstanding common expense information for the unit, and any legal proceedings involving the Corporation, as required under the Condominium Act, 1998.
The fee for a standard Status Certificate is $100.00, as set by the Condominium Act, 1998.
Additional fees apply for:
Standard requests are issued within 10 days of receiving payment and a completed request. Rush expedited requests, if available, are typically issued within 3 to 5 business days.
A Status Certificate reflects information as of its issue date only. While there is no formal expiry date under the Act, lenders and purchasers often require the certificate to be recent. If a transaction is delayed, an updated certificate may be requested.
Yes. Any approved special assessments, and any that have been discussed or are reasonably anticipated by the Board, must be disclosed in the Status Certificate.
Yes. The Status Certificate includes a summary of the most recent reserve fund study (Notice of Future Funding), current reserve fund balance, and information about planned major repairs and replacements.
Yes. The Status Certificate must disclose outstanding legal proceedings involving the Corporation that may have a financial impact, as required under the Act.
Yes. Any unpaid common expenses, interest, or other charges on your unit will be disclosed. Outstanding balances are required to be paid in full when a unit is sold.
No. While the Status Certificate shows current fees and approved information, future increases may still occur due to inflation, unexpected repairs, or updated reserve fund studies.
The Status Certificate is prepared by the condominium corporation, usually through its property management company, on behalf of the Board of Directors.
Most purchase agreements include a Status Certificate review condition period of the Agreement of Purchase and Sale. If the buyer’s lawyer identifies concerns, the buyer may be able to cancel or renegotiate the purchase, subject to the terms of the agreement.
No. Financial statements are included as part of the package, but the Status Certificate also contains legal, reserve fund, and governance information.
For questions about requesting a Status Certificate, please contact our office. For legal interpretation, buyers and owners should speak with their real estate lawyer.
